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Grants Administrator/Manager

February 03, 2013 - February 24, 2013
Location:McMinnville, OR
Salary Range:Commensurate with experience.
Exempt/Non-Exempt:Exempt
Benefits:Comprehensive benefits package including medical, dental, vision, and life insurances, generous 403(b) contribution and tuition remission benefits.
Employment Type:Part Time
Department:Archive
Description:Job Summary:
The Grants Administrator/Manager performs a wide spectrum of post award duties in managing or providing oversight of federal and non-federal grants for Linfield College. Responsibilities range from hands-on frontline work to policy development, project administration and compliance oversight. This position works closely with the Director of Foundations & Corporate Relations, the Office of Academic Affairs, and a variety of staff and faculty seeking assistance with grant application and reporting processes.
Duties:Responsibilities:
- Maintain a working knowledge of the extensive compliance issues concerning federal grants/funding (i.e. allowable costs, indirect costs, cost sharing and matching contributions, vendor and procurement policies, excluded parties list system, conflict of interest, retention or disposal of grant equipment, time and effort documenting, responsible conduct in research, etc.).
- Ensure post-award compliance with all federal agency and private sponsor grant rules and agreements in coordination with the Program Director/Principle Investigator (PD/PI), Academic Affairs and College Relations.
- Develop and implement grant management procedures which comply with relevant laws and regulations; identify and remove inefficiencies and sources of error.
- Perform accounting duties that require a comprehensive knowledge of budgeting and accounting, and of college-wide functions, practices and procedures.
- Assist faculty or PD/PI or Director of Foundation & Corporate Relations with budget preparation/information.
- Prepare or assist with subcontract administration as needed.
- Serve as a liaison to federal agencies for grant administrative issues.
- Monitor grants so that all financial activity is in compliance with grantor and institutional requirements.
- Track and reconcile spending to program budgets using budget spreadsheets, which are provided to the PD/PI on a monthly basis.
- Assist faculty or PD/PI as needed in preparing vendor payments, journal vouchers, travel reimbursements and processing invoices related to grant activity.
- Coordinate with the Payroll Department on matter related to timely payroll processing related to grant activity, e.g., preparing and submitting paperwork related to summer stipends, honoraria and student payroll.
- Assess indirect costs to all federal grants and assists with obtaining or renewing indirect cost/facilities & administration (F&A) rates.
- Assess interest income to applicable grants.
- Ensure compliance with all program matching requirements as needed.
- Create reimbursement of cash requests to grantor (federal) agencies online.
- Assist in submitting all necessary financial reports and coordinates with (PD/PI) and/or the Director of Foundations & Corporate Relations to ensure all reporting requirements are met (e.g., progress reports, deadlines, etc.).
- Assist with grant transfers as needed.
- Work with the Controller Office staff all year long and with external auditors as needed during the annual fiscal audit to respond to audit questions, confirm policies and procedures compliance, etc.
- Monitor industry developments and regulatory changes and serves as a conduit of such information to concerned staff and faculty.
Qualifications:Minimum Qualifications:
Bachelorís degree in accounting (or related discipline) and two years of responsible accounting experience, or an equivalent combination of education and experience that provides the knowledge, skills and abilities required to perform the essential functions of the position. Background must demonstrate:

- High degree of accuracy and attention to detail in preparing and reviewing financial reports and accounting paperwork;
- Proficiency in recording, verifying, reconciling, and reporting accounting transactions, and budget monitoring;
- Ability to establish policies and procedures;
- Ability to identify, investigate and resolve accounting discrepancies;
- Ability to work individually or independently and as a team member to accomplish common goals.
- Good interpersonal and communication skills and ability to work closely and collegially with faculty, college administrators and staff; and with outside personnel to positively portray Linfield College and its programs, personnel and philosophies.
- General office and computer proficiency, including Excel, MSWord, Outlook, Internet, higher education accounting and grant software (preferred);
- Ability to work under pressure, meet deadlines, plan, organize and prioritize multiple tasks;
- Ability to organize time effectively, maintain a high standard of professionalism and respect the confidentiality of information.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. Constant seeing, hearing, talking, attending meetings, sitting, attending off site training, use of personal computer with repetitive wrist, hand and finger movement. Frequent standing, walking (with exposure to weather when walking from building to building on campus), and climbing stairs. Occasional lifting of materials up to 20 pounds.


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